As an administrator, you have the ability to assign or unassign student licenses in your school or district using the Licenses view. If you have available licenses in your license pool, you can freely assign and unassign student licenses individually or in bulk. Teachers and other administrators do not need individual licenses.
What You'll See in the Licenses View
Managing licenses is completed through the Licenses view. This view is only visible to administrators. If you are a teacher, you will need to reach out to an administrator in order to manage licenses.
This view includes three key areas: filters and saved views, license widgets, and the license assignment table.
Filters and Saved Views
Filters are available at the top of the screen. Here you can set filters for school, grade, teacher, class, and license status.
Use + Add View to save a specific filter configuration. Saved views are accessible above the filter bar once they've been created.
License Widgets
There are two license widgets located between the filters and license assignment table.
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Available Licenses
A count of available and total licenses. Filtering to a district shows available district licenses, whereas filtering to a school shows available school licenses. -
Student Licenses
A count of available students with and without licenses, based on the currently set filters.
License Assignment Table
The License Assignment table is the main part of the view and includes sortable columns with key information about license statuses for each student: name, license status, grade, classes, email, and username.
The license assignment table will adjust as filters are applied, making it easy to quickly identify which students should have licenses.
How To Manage Individual Licenses
Student licenses can be assigned or unassigned individually.
- Access the view — Go to Data > Users and Groups > Licenses.
- Choose a license pool — District admins can either use their district license pool or filter to a specific school to use a school's license pool. School admins can only use pools for their school.
- Select a student — Apply filters to narrow the list of students or use the search bar to locate a specific student.
- Assign or unassign a license — Click the three dots on the far right of the table to assign or unassign a student license.
How To Manage Bulk Assignments
Student licenses can be assigned or unassigned as a group or for all students.
- Access the view — Go to Data > Users and Groups > Licenses.
- Choose a license pool — District admins can either use their district license pool or filter to a specific school to use a school's license pool. School admins can only use pools for their school.
- Select students — Apply filters to narrow the list of students to the group that need licenses assigned or unassigned.
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Assign or unassign licenses — Licenses can be assigned or unassigned for a specific group of students or for all available students.
- For a group of students — Use the checkboxes on the far left of the license assignment table to choose multiple students. Then use Assign License or Unassign License below the table.
- For all students — Use the Assign Licenses or Unassign Licenses options in the Student Licenses widget above the license assignment table. This action will affect all available students based on the currently set filters.
Best Practices
- Districts and schools have separate license pools, so make sure you select the pool you wish to use for the license management.
- You cannot assign more licenses than you have available, so double-check you have enough licenses before you try to assign.
Summary
License management lets administrators assign or remove student licenses individually or in bulk from the Licenses view. Use filters, saved views, and license widgets to track availability, target the right students, and manage assignments efficiently.
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